Best 5+ Invoice Email Template Word Format

Invoice Email template Sample

Email has become an important source for marketing from the moment of its beginning in 1971. Most of the businesses are using email services for various purposes including for cold email prospecting, to on board and welcome new clients and employees, for marketing automation, to capture feedback, to provide support, to invoice customers, to keep everyone updated and manage the payments. Out of these benefits, invoicing by email is the best use of Emails. Well, the paper invoice can easily get lost in the mails and you will not get any notification if client has received the mail or not. On the other hand, Emails are received instantly. If you do not have idea of email invoicing then here is the Invoice Email template and the details regarding creation as well as sending these emails to your clients.

Invoice Email Template

What is an Invoice Email?

An invoice email is an email containing an invoice, usually a brief note to the client or as an attachment. Your email should be a simple friendly notification for the clients as Invoices can never come as a surprise to your client.  You must mention that their invoice is attached, and thank them for their business.

Invoice Email template
Invoice Email template

 

Invoice Email message template

How to write Invoice Email?

Creating an Invoice email includes some simple steps. The layout of the email invoice remains same for every business. If you have any trouble in creating these emails then we have shared some of the best Invoice email templates which will help you in creating the right one for you. But for your help I am providing here the parts of email and the examples.

An invoice email template must include following integral parts:

  • A good subject line
  • A greeting
  • The main body
  • An amazing signature
Invoice Email message template
Invoice Email message template

 

Invoice Email template Free

Subject line

Email subject line is the most important part of the email. If you have creative and suitable subject line then your email will look effective. You must make sure that all the key invoice information is present directly in subject line. For example, you can use “Invoice [Number] for [Product/Service] due [Date] “. Thus subject line will inform the receiver’s key details. Also, then email will be found easily in the email inbox. When the receiver looks at the headline, he/she will remember the deadline. It will increase the chances for you to be paid on time. Here are some of the examples.

Before the due date: Your Payment for [Product/Service] is due in X Days.

On the due date: Your Payment for [Product/Service] is due today.

After the due date: You have an Outstanding Balance to Pay/ Your Payment is X Days Overdue.

Invoice Email template Free
Invoice Email template Free

 

Invoice Email template Sample

  Greeting

If you could find a receiver’s name then it will be better for you. Addressing the receiver with suitable greeting is important so try to find their name. You can find the name on company’s website or with the reception. Also, leads prospecting tools will help you in this striation. If you still left with no option then use the common greeting like “Dear Client”, Hi (company name), or Dear (Position Title).

Invoice Email template Sample
Invoice Email template Sample

 

Body of the email

The body of the email is an important portion as you will share the information with clients in this section. IT should be written in friendly and professional manner. You should provide all the information such as due date, amount owned and any terms or conditions applicable in the situation (e.g. late payment policy). You must also provide the methods applicable for making the payment. Insert the link to follow for completing the payment. At last you must write thank you note for the individual or business that you are addressing.

WE have some of the examples which will help you in getting idea of writing message for follow up invoice emails.

One of these could be “The invoice is X days overdue and is becoming problematic to us. Please let us know about payment as a matter of urgency.”

 

Request Invoice Email Sample
Request Invoice Email Sample

 

Signature

Signature on the end is necessary for professional emails. So you must finish it with a signature not more than 2 or 3 lines. You can mention the key information like your name, position in the department, and company. You must avoid adding URLs and @handles. Instead use icons for social media profiles and corporate website.

Conclusion

Invoice emails are important for the businesses in many ways. I have provided the high quality templates in different formats to help you out in the situation. These templates are easy to use. I know that people spend lots of time in creating the templates for the invoice. But now you can use already existing templates and can make some changes in it. Now your time will be saved. I hope my Article on Invoice email template has helps you in getting the temples you were looking for on internet.